This information was emailed to all coordinators on 1/9.  Please note that all 3rd-12th grade teams are automatically entered into our season-ending tournament unless we are notified by February 1st that they do not want to play.  This is a single elimination tournament and teams are assigned to brackets based on record across all pods.

7th-12th Tournament

1. takes place Thu, Feb 15 - Sun, Feb 18
2. most games will take place on Saturday and Sunday, but brackets with more than 8 teams will have a few first round games on Thursday or Friday
3. only organizations that have 7th-12th teams will host games unless you specifically ask to host
4. we will schedule games around 2nd-6th grade games taking place that weekend
5. if you have a team that does NOT want to play in the tournament, please let us know by February 1st
6. teams will be assigned to brackets and seeded after week 8 (February 4th) games
7. the final schedule and brackets for this tournament will be released by February 7th

3rd-6th Tournament

1. takes place Thu, Feb 22 - Sun, Feb 25
2. most games will take place on Saturday and Sunday, but brackets with more than 8 teams will have a few first round games on Thursday or Friday
3. if you have a team that does NOT want to play in the tournament, please let us know by February 1st
4. teams will be assigned to brackets and seeded after week 9 (February 11th) games
5. the final schedule and brackets for this tournament will be released by February 15th

Coordinators and Coaches,

Over the 2 week winter break, we will be evaluating teams to see if they should be moved up or down a level depending on their performance in the first three weeks of the season.  During this time all game change notifications will be turned off so all coaches and coordinators should check their schedules once we turn them back on and are finished with our work (an email will be sent out and the front page of the web site will be updated when this happens.)

Please note the following criteria we follow when moving teams and know that this only happens to a handful of teams.

1. We only consider moving teams that are dominating or being dominated.  We also take into consideration the quality of competition they have played.
2. In order to move a team up, there needs to be a team to move down in that same age group.  (e.g. if a team needs to move from athletic C to athletic B, there needs to be an athletic B team that should be moved down to athletic C).  We do this to minimize the amount of schedule changes for teams playing the teams moving.
3. We cannot move a team from a 20 game schedule to a 10 game schedule or visa versa.
4. If we are unable to move teams up or down that probably need to be, we will look at their opponents and try to get them more games against opponents that are in the bottom half of the standings.
5. We have a limited amount of time to make these changes as we also will be spending time with our families during the holiday break, therefore, we will concentrate our efforts on 3rd-6th grade divisions.

We will be in touch when all changes have been made.

An email was sent this morning (1/30) informing coordinators that any team with missing jersey numbers on the team roster on this website after 5pm Friday Feb 3 will not be eligible to participate in the post season tournament. These were due on December 3rd and there simply is no excuse to not have them at this point. Only coordinators are able to edit rosters at this point in the season to fix these issues. If you are a coach and see that your roster is missing jersey numbers, please contact your coordinator.

POSTED 2/10

The 3rd-6th grade tournament is fast approaching and we have put together a list of preliminary site assignments for the tournament.  These will be emailed to all organizations on 2/10.  Games were scheduled.

Please note that when a time is listed such as 12pm-6, that means the first game starts at 12pm and the last game starts at 5pm, meaning that we hope the last game ends by 6pm.  If you are hosting championship games (as denoted in the last column), medal pickup will be on Thursday, February 15th at Evendale Recreation Center from 7pm-8pm.  PLEASE make arrangements for someone in your organization to pickup medals that evening.

3rd-6th Tournament Gym Assignments

We will be hosting a Holiday Tournament again this year. This tournament will take place from December 27th through December 29th at Elite Athletic Sports Complex. This tournament is open to all 3rd-6th grade boys and girls teams.  Click the links below for more information about the tournament, the registration form, and payment links.  You must register AND pay for your team to be scheduled in the tournament.  Please note that you will be redirected to the payment form at the end of registration.

Tournament Info

1. December 27th through December 29th
2. Registration deadline is 8pm on December 15th
3. Online payment must be received by the registration deadline in order for teams to be scheduled in the tournament
4. 3 game guarantee (pool play + bracket play)
5. Boys and girls teams in 3rd-6th grade, all levels of play (no AAU teams)
6. $100 registration fee per team + ref fees
7. Individual medals for all championship game participants
8. Schedule out by December 20th

Tourney Info  Register and Pay

This is a reminder that in order for organizations, coaches (head coaches only!), and players to participate in the CPYBL, the league needs to be in possession of online documents that need to be filled out once per school year before games begin.  Coordinators and Coaches must be logged into their account to access these forms.  All coordinators are well aware of these requirements, there is no communication between the league and the 10,000 parents associated with it.  We communicate to our member organizations and it is their responsibility to communicate to their coaches and parents.

There is a matching process that takes place between waivers and rosters based on the last name and birth date of the player.  In some cases, the member organization has the incorrect birth date on the roster and it is the responsibility of the member organization to fix this.  If you are a parent and have correctly filled out your liability waiver, there is no need to fill out 5 others.  Have your member organization check the roster.

Organizations/Coordinators:  An Organization Agreement form must be filled out (one per organization).  This is available from the Portals->Coordinator menu.

Coaches: Head coaches (not assistants) must fill out an online Code of Conduct form which is available from the Portals-Coach menu.  Coaches must be logged into their coach account to access form.  Coach accounts are not created until the team registration period is over.

Players: Parents must filled out a Liability Waiver Form once per school year.  Without this form, your player is ineligible to play in our league and any team that has a rostered player that does not have a liability waiver completed by Wednesday, December 4th at 5pm will result in a forfeiture of their games for the upcoming weekend.

Coaches should not reschedule their games, this is a job for coordinators who will work with their coaches.  When a game is postponed, both coaches will receive an email from the league based on the email your coordinator used to register your team.  If you did not receive an email when a game was postponed or cancelled, please check your junk or spam mail folder or confirm the league has your correct email address.

Postponing

1. Games will be postponed due to illness, school event, or gym closure.  PLEASE DO NOT EMAIL THE LEAGUE REQUESTING A RESCHEDULE BECAUSE PARENTS ARE CHOOSING TO TRAVEL OR CHOOSING TO PLAY IN A VOLLEYBALL TOURNAMENT, etc ...
2. Coordinators should contact the league as soon as they are aware of a legitimate reason to postpone the game.
3. The league will attempt to fill any gaps in the schedule at the gym by moving the first or last game of the day into that gym slot if the postponement is communicated to the league before 8pm on Tuesday for Friday games, 8pm on Wednesday for Saturday and Sunday games.  Please note that if the gap is in the middle of the day for a gym with a large amount of games, we will most likely not fill the gap as we don't want to reschedule a game by 5 hours with only 2 days notice.
4. Coaches can optionally subscribe to receive this notifications by SMS text by editing their account.  Some games are getting cancelled at the last minute and the SMS text is a bit more timely.

Rescheduling

1. The coordinator of the team that postponed the game should get in touch with the coordinator of the opposing team to work out a reschedule (coordinator emails are listed on your Coordinator Portal menu)
2. Reschedules must be communicated to the league before Wednesday at 8pm for games that upcoming weekend (Tuesday at 8pm for Friday night games)
3. Games must be rescheduled adjacent to an existing set of games. 
4. Games can be rescheduled during the week if a time during the weekend does not work out for both teams(Monday and Wednesday nights are preferable) if at least two games are played that evening and must be communicated to the league at least 3 days before the game.

As of midnight on December 31st, rosters were frozen.  At that time, the following changes were made to the web site:

1. Liability waiver submissions will no longer create roster entries (for those organizations that had chosen that setting)
2. Coaches and coordinators will no longer be able to add players to rosters
3. Coaches will no longer be able to edit rosters (for those organizations that had chose that setting)
4. Moving forward, only coordinators will be able to make updates to rosters, and ANY additions to the roster must be sent to the league for approval before being made on the web site.  Only special circumstances will be considered.

Registration for the CPYBL Preseason Shootout AND the CPYBL Preseason Athletic Tournament are Now CLOSED. We have a full tournament so please, no more registrations. More information about the schedule, etc ... will be available by the end of the weekend.

For the 10th consecutive year, we will be offering the CPYBL Preseason Shootout on November 16th and 17th in local area gyms for 3rd-6th grade boys and girls teams of all skill levels.  This is a round-robin format (3 games) with no single elimination or bracket play.  Cost is $60 per team + ref fees ($35 per game).  Registration deadline is November 5th.  We are looking for gyms to host this event so if you are interested, please email us and/or add gym time to your availability calendar on our website for that weekend.

In addition, we will also be offering the Amerileagues Preseason Athletic Tournament which is a 3 game guarantee single elimination tournament (2 pool play games followed by single elimination) on November 22nd-24th.  We added this option in 2023 for 3rd-6th grade boys and girls athletic teams only.  We will offer an A and B division for all grades (athletic C teams are welcome to register and play in the B division.  Cost is $60 per team + ref fees ($35 per game).  Registration deadline is November 12th.  All games will be played at Elite Athletic Sports Complex and other area gyms.  More information including schedules can be found on the Ameritourneys web site at:  https://ameritourneys.com/6414/amerileagues-preseason-tournament

Coordinators may sign up their teams when registering them for regular season play.  We also have a registration page (linked pages earlier in this message) for non-CPYBL teams to register (or CPYBL teams whose organization is not handling their preseason tournament registration).  If eligible, teams can play in both tournaments if they'd like.

Here are some reminders about our preseason tournaments:

1. $60 fee payable to the league includes 3 games
2. 3rd-6th grade boys and girls
3. All skill levels for Shootout, only Athletic teams for Preseason Tournament
4. Games at CPYBL member gyms and Elite Athletic Sports Complex
5. 3 game round robin for Preseason Shootout, 2 pool play games + single elimination bracket play for CPYBL Preseason Tournament
6. 2-20 minute running clock halves (this is 12 more minutes of playing time this year for round-robin participants due to the full fare ref fees this year)
7. Deadline to register is November 5th for Preseason Shootout and November 12th for CPYBL Preseason Athletic Tournament
8. We are looking for gym time to host the Preseason Shootout.  This is a great opportunity to raise money for your program by charging a gate fee (per league guidelines) and/or sell concessions.  Please contact us if you'd like to host games and/or add time to your gym availability calendar on our website for that weekend.
9. Organizations registering and paying for teams can be invoiced by check OR they can pay online at our Square site (payment info available on tournament pages).  Individual teams must pay online.

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If you'd like an idea how many teams are registering per grade/skill level, click on the button below to view some high-level registration metrics. You can also look at the Standings page once registration is closed. As we approve teams and assign them to pods (for rec teams), they will show up on the Standings page so you can get a better idea who your opponents will be for the upcoming season.

Registered Teams by Grade/Skill Registered Teams by Organization

Please review our league calendar listed above. The following is a list of basic information about our league.

2nd-12th grade boys and girls basketball

Recreational and athletic divisions

Saturday and Sunday games with an occasional Friday evening game

10 game season for recreational divisions

10 AND 20 game options for high-rec divisions

20 game season for athletic divisions

3 game running clock round-robin preseason tournament

Single elimination post season tournament

Recreational teams grouped in pods based on geography

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