There are only 3 weeks left in the season for 7th-12th grade teams. After the weekend of February 4th, we will begin assigning teams to brackets and seeding them based on their records to date. Coaches, please submit your game scores in a timely manner during the next two weekends of play. The tournament schedule will be posted on the website in the evening on February 9th. Tournament games will mostly be played on February 18th and 19th but some opening round games will be played on Friday, February 17th and probably a few games on Thursday, February 16th. As always, this is a single elimination tournament and individuals for the winning and runner up team will receive medals. If teams do NOT want to play in the tournament, we need to know by February 1st at the very latest, sooner if possible. Coordinators were sent an email on 1/28 with information about the tentative gym assignments and other tournament information. Thanks!
COVID protocols/policies for the 2021-22 season will be regulated by each individual facility. Please familiarize yourself with the different protocols at all game sites by going to our Gyms Page. Coordinators are responsible for updating this information from their Coordinator Portal. If you do not see a policy listed for a gym, then you can assume there is no policy. In addition, all coaches playing at a facility that does have a COVID policy will be sent an email at 12pm each Friday with information about that policy for upcoming games that weekend. This information should be shared with their team. We have encouraged all coordinators to make sure there is clear signage at their facility to indicate any policies that are being enforced. Thank you for your cooperation in this matter.
The schedule has been updated as of 3:15pm on 11/9 due to a community pulling gym time. Please check your schedules! You can view the schedule for individual teams by clicking the Schedule button below OR look at the schedule for an entire gym by going to the Schedule menu on the top of the web site. Teams will play 3 round robin games this weekend (please note in pools with an uneven number of teams, one team will play 4 games). Remember this is a scrimmage, scores are not reported, and prizes are not awarded. This is an opportunity to get some work in before the season starts. If you don't see your team, listed, please let us know.
Due to issues we had last year with no shows, any team that does not show for a Preseason Tournament game will not be eligible to play in the Postseason Tournament.
Please read below reminders about the Preseason Shootout as well as playing rules:
We will be hosting a Holiday Tournament again this year. This tournament will take place from December 29th through January 1st. Registration is now closed but if your team is participating, you can click on Tourney Info below to pay the registration fee as well as view the schedule/brackets, etc ...
The registration period is now closed for 2nd-6th grade teams. 7th-12th grade teams can continue to be registered until November 15th. Please read the following updates about division specific issues we are working through:
This is a reminder that in order for organizations, coaches (head coaches only!), and players to participate in the CPYBL, the league needs to be in possession of online documents that need to be filled out once per school year before games begin. Coordinators and Coaches must be logged into their account to access these forms. All coordinators are well aware of these requirements, there is no communication between the league and the 10,000 parents associated with it. We communicate to our member organizations and it is their responsibility to communicate to their coaches and parents.
There is a matching process that takes place between waivers and rosters based on the last name and birth date of the player. In some cases, the member organization has the incorrect birth date on the roster and it is the responsibility of the member organization to fix this. If you are a parent and have correctly filled out your liability waiver, there is no need to fill out 5 others. Have your member organization check the roster.
Organizations/Coordinators: An Organization Agreement form must be filled out (one per organization). This is available from the Portals->Coordinator menu.
Coaches: Head coaches (not assistants) must fill out an online Code of Conduct form which is available from the Portals-Coach menu. Coaches must be logged into their coach account to access form. Coach accounts are not created until the team registration period is over.
Players: Parents must filled out a Liability Waiver Form once per school year. Without this form, your player is ineligible to play in our league and any team that has a rostered player that does not have a liability waiver completed by Thursday, December 1st at 5pm will result in a forfeiture of their games for the upcoming weekend.
Coaches should not reschedule their games, this is a job for coordinators who will work with their coaches. When a game is postponed, both coaches will receive an email from the league based on the email your coordinator used to register your team. If you did not receive an email when a game was postponed or cancelled, please check your junk or spam mail folder or confirm the league has your correct email address.
All parents and coaches should take a moment to read this letter that the OHSAA recently sent to all high schools in the state of Ohio regarding fan behavior at OHSAA-sponsored sporting events. It is a stark reminder the direction fan behavior is heading and how it might affect the ability for children to play in organized sports in the future.
As of midnight on December 31st, rosters were frozen. At that time, the following changes were made to the web site:
Just a quick word about score reporting. The coach of the winning team is responsible for reporting the score of the game within 48 hours of the game being played (please note, scores are not reported for 2nd grade games). Coaches can access score reporting from several places:
The CPYBL Preseason Shootout will take place in area gyms on Saturday, November 12th and Sunday, November 13th. Member organization may register their teams for the Preseason Shootout while registering them for regular season play. Individual teams (CPYBL or non-CPYBL) teams may register by emailing [email protected] and can pay their registration fee online.
Here are some reminders about the Preseason Shootout:
This information has been sent to coaches and coordinators many times and is on portals but there is still a lack of understanding. In order for a child to play in our league, the coach OR coordinator needs to submit a roster with the child's name on it (this can happen in many number of ways that coordinators are familiar with). The parent or guardian MUST fill out a Liability Waiver and the child cannot play without a waiver. The web site automatically attempts to match the waiver to a roster entry to help coaches and coordinators determine who is eligible to play. We match on organization, player last name, and birth date. We have received many emails asking why our system "doesn't show a waiver being completed when it has". We are not saying the waiver doesn't exist, we are saying the information is different between the waiver and the roster. 99% of the time, the problem is that the birth date OR player last name is different between the waiver and the roster. Coaches (who have edit privileges) AND coordinators can quickly rectify this situation by updating their roster to match the waiver or if the parent filled out a waiver with an incorrect birth date or spelling of their child's last name, they need to submit a new waiver. Coordinators and coaches, PLEASE DON'T ASK YOUR PARENTS TO FILL OUT A NEW WAIVER UNTIL YOU HAVE CHECKED INTO WHY YOU DON'T THINK YOU HAVE IT. Thank you.
The full season schedule is now available (11/21 10:30pm). These schedules were reviewed and approved by the coordinators from each organization and feedback was provided to the league before the schedule was finalized. Thank you to all coordinators for their feedback, almost all of which was incorporated into the schedule. Notes about specific divisions (crossover games, etc ...) can be found on the top of the Standings page.
Schedules can be found in a variety of formats from the Standings (click on a team to see schedule), Schedule menu (by Team, by Date, by Gym). If you are a coach, you can also view a pre-filtered version of the schedule which only shows your team from your Coach Portal. Others who created an account on the web site and subscribed to a team or teams, can view those schedules on their Subscriber Portal.
It is important to note that now that the schedule is live, making changes to it will be very difficult. Changes to the schedule will only be granted for a small list of reasons (error made by the league that double-books a team or gym slot, illness, mandatory school event, gym closure, and inclement weather).
A reminder that teams are not eligible to play until their coach has filled out an online Code of Conduct form and all players have a signed liability waiver as submitted on our web site by a parent or guardian.
Thanks and have a great season!
If you are a coach and have a question about your account, PLEASE go to the Coach page and try to do some investigation yourself before emailing the league. Please note that coach accounts are not created until teams are approved (a few days after registration closes!) If you have a coach account from last year, it won't be tied to your new team, again, until after registration closes. Only head coaches are granted coach accounts and it is based on the email address assigned to your team by your coordinator. Also, several of you are asking why you can't find the Coach Portal. The Portals menu at the top of the web site does not show up unless you are logged into your account with coach or coordinator level privileges. Makes sense right? We don't expose menu options to just anybody, you need to be logged into your account that has those options first. Thanks!
A quick word on Coach Code of Conduct. This is a requirement for HEAD COACHES only. If you are an assistant coach, you are NOT granted an account and DON'T need to fill out an online code of conduct form. Coaches, once you login to your coach account, the online code of conduct form is available from the Coach option on the Portals menu.
Please read the following information from the Ohio Department of Health regarding Lindsay's Law which addresses Sudden Cardiac Arrest in youth athletes. The law went into effect on August 1, 2017. CPYBL sent an email to all of our member organizations in August to provide guidance regarding how this should be implemented for our member coaches, athletes, and parents. You can read more about Lindsay's Law on the Ohio Department of Health web site: READ ABOUT LINDSAY'S LAW
We have included links to resources below which might be helpful for our members, but please note that it is the obligation of your organization to make sure everyone for their program is trained and in compliance with the Ohio state law.
The following resources were developed to implement Lindsay’s Law:
For parents/guardians and youth athletes:
If you are a coach for an interscholastic sport and are licensed by the Ohio Department of Education, please visit their website for information about their training requirements around Lindsay’s Law.
If you are a coach in a community program, please use the following resources:
If you would like to learn more about the CPYBL, feel free to access any of our informational pages which contain information about our league from the perspective of a coordinator, coach, and parent. Parents, can also fill out their liability waivers right here.
If you'd like an idea how many teams are registering per grade/skill level, click on the button below to view some high-level registration metrics. You can also look at the Standings page once registration is closed. As we approve teams and assign them to pods (for rec teams), they will show up on the Standings page so you can get a better idea who your opponents will be for the upcoming season.
Please note that teams were assigned to brackets and seeded based on regular season results as of 10pm on February 13th. While record is the primary driver of seeding, other factors are taken into consideration including forfeit wins/losses, head-to-head, strength of schedule, as well as trying to avoid first round matchups between teams from the same organization (sometimes this is unavoidable. Due to larger rec brackets this year, lower seeds will play opening round games on Thursday and Friday. We tried to reduce travel as much as possible, but this is a city wide tournament and we had very few sites available that were centrally located. Best of luck to all teams in the tournament next week!
You can access the schedule using the buttons below or there is a Tournament option on the Schedule menu with the same options to all of the tournament information. Please note that all brackets, seeds, and schedules are final. Follow us on Twitter (@cpybl) as we will be tweeting tournament updates as well as all bracket champions and runners up.
TOURNAMENT GAME HOSTS
Please note that all coaches will receive an email during their game with a link to the score reporting form (assuming we have a valid email address for them on the web site and your email provider is not blocking our emails). The winning coach should log the game score as soon as possible after the completion of their game. Some tournament sites may offer to log the score for coaches which is nice. When a game score is submitted, it will auto-advance the winning team on the bracket/schedule. Please pay close attention as to who is the home and away team on the score reporting form. Champions and runners-up in each bracket will receive medals which gym supervisors will hand out at the end of the championship game. Please note that these are for players only! 10 medals will be available per team. If you have more than 10 players, please contact the league and we will get them to you the following week.
Please review our league calendar listed above. The following is a list of basic information about our league.
Please read the following information about the CPYBL inclement weather policy and procedures. Gyms used for league games are operated by our member organizations and 3rd party operators. They make the decision to close their gyms and the league in turns communicates those closings to our teams and referees. In the case of an extraordinary weather event, the league may choose to cancel all games. As always, every person/family is in charge of their own safety. If you feel uncomfortable driving, then don't.
Coordinators, if you plan on cancelling games at your facility, we ask that you do so at least 90 minutes before tip-off (if possible) to give everyone (players, parents, coaches, and referees) adequate lead time. You can cancel games at your gyms by emailing, text messaging or calling Doug or Ben if you would like the league to cancel the game. Games at third party locations such as Elite Athletics would be cancelled by that third party location who in turn notifies the league. If you have games scheduled at one of these facilities, please note that they do not often shutdown their facility.
The first important piece of information to remember is that our member organizations make the decisions regarding whether or not games will be played at their gymnasiums. This is not a league decision, it is a member organization decision with the exception of some very rare cases (think blizzard) which we hopefully won't have this year! We have provided tools to organization coordinators as well as to coaches, players, and their families to help speed up the decision making and notification process so that everyone can be made aware of a game postponement as early as possible and can plan the rest of their day and not find out a game is being cancelled while they are driving to the game. Please note that the term "postponed" indicates that the game will not be played at the current time and location listed for that game but that it may be rescheduled for a future date. If a game is marked as "cancelled", that indicates that the game will not be played and will not be rescheduled.
As a coach or family member of a player, you can find out about a game postponement or cancellation in the following ways: