An email was sent this morning (1/30) informing coordinators that any team with missing jersey numbers on the team roster on this website after 5pm Friday Feb 3 will not be eligible to participate in the post season tournament. These were due on December 3rd and there simply is no excuse to not have them at this point. Only coordinators are able to edit rosters at this point in the season to fix these issues. If you are a coach and see that your roster is missing jersey numbers, please contact your coordinator.

All teams have been assigned to brackets and seeded this week.  During the course of this process, some teams dropped out of the tournament and we moved some games around to reduce travel as much as possible.  Coordinators, please take a look at the gym assignments below.  They were updated on 2/15 at 7am.  For the most part, gym assignments have not changed.  Blocks with yellow highlights indicate a change to the schedule at your gym.  We also added a column denoting championship games to help you determine if you need to pickup medals this evening in Evendale (7th-12th grade tournament medals were sent to you separately).

The final tournament schedule and brackets will be posted on the website in the evening on Friday, February 17th. Tournament games will be played on Feb 23-26 (only a handful of games on Thursday). As always, this is a single elimination tournament and individuals for the winning and runner up team will receive medals.  Coordinators were sent an email on 2/10 with information about the tentative gym assignments and other tournament information.  Please note that the times listed are times games will be in your gym (i.e. 6pm-9 means games at 6pm, 7pm, and 8pm).  Thanks!

3-6 Tournament Final Gym Assignments (NEW 2/15)

We will be hosting a Holiday Tournament again this year. This tournament will take place from December 29th through January 1st.  Registration is now closed but if your team is participating, you can click on Tourney Info below to pay the registration fee as well as view the schedule/brackets, etc ...

Tournament Info

1. December 29th through January 1st
2. Game times:  12/29: 12pm-8;  12/30 and 12/31: 9am-8;  1/1: 12pm-7
3. Registration deadline is December 20th
4. 3 game guarantee (pool play + bracket play)
5. Boys and girls teams in 3rd-6th grade, all levels of play (no AAU teams)
6. $100 registration fee per team + ref fees
7. Individual medals for all championship game participants
8. 3 point shooting contest on January 1st (players can/must sign up at Elite on 12/29, 12/30, or 12/31)
9. Schedule out by December 24th

Tourney Info  Tournament Flyer

This is a reminder that in order for organizations, coaches (head coaches only!), and players to participate in the CPYBL, the league needs to be in possession of online documents that need to be filled out once per school year before games begin.  Coordinators and Coaches must be logged into their account to access these forms.  All coordinators are well aware of these requirements, there is no communication between the league and the 10,000 parents associated with it.  We communicate to our member organizations and it is their responsibility to communicate to their coaches and parents.

There is a matching process that takes place between waivers and rosters based on the last name and birth date of the player.  In some cases, the member organization has the incorrect birth date on the roster and it is the responsibility of the member organization to fix this.  If you are a parent and have correctly filled out your liability waiver, there is no need to fill out 5 others.  Have your member organization check the roster.

Organizations/Coordinators:  An Organization Agreement form must be filled out (one per organization).  This is available from the Portals->Coordinator menu.

Coaches: Head coaches (not assistants) must fill out an online Code of Conduct form which is available from the Portals-Coach menu.  Coaches must be logged into their coach account to access form.  Coach accounts are not created until the team registration period is over.

Players: Parents must filled out a Liability Waiver Form once per school year.  Without this form, your player is ineligible to play in our league and any team that has a rostered player that does not have a liability waiver completed by Thursday, December 1st at 5pm will result in a forfeiture of their games for the upcoming weekend.

Coaches should not reschedule their games, this is a job for coordinators who will work with their coaches.  When a game is postponed, both coaches will receive an email from the league based on the email your coordinator used to register your team.  If you did not receive an email when a game was postponed or cancelled, please check your junk or spam mail folder or confirm the league has your correct email address.

Postponing

1. Games will be postponed due to illness, school event, or gym closure.  PLEASE DO NOT EMAIL THE LEAGUE REQUESTING A RESCHEDULE BECAUSE PARENTS ARE CHOOSING TO TRAVEL OR CHOOSING TO PLAY IN A LACROSSE TOURNAMENT, etc ...
2. Coordinators should contact the league as soon as they are aware of a legitimate reason to postpone the game
3. The league will attempt to fill any gaps in the schedule at the gym by moving the first or last game of the day into that gym slot if the postponement is communicated to the league before 8pm on Tuesday for Friday games, 8pm on Wednesday for Saturday games, and 8pm on Thursday for Sunday games.  Please note that if the gap is in the middle of the day for a gym with a large amount of games, we will most likely not fill the gap as we don't want to reschedule a game by 5 hours with only 2 days notice.
4. Coaches can optionally subscribe to receive this notifications by SMS text by editing their account.  Some games are getting cancelled at the last minute and the SMS text is a bit more timely.

Rescheduling

1. The coordinator of the team that postponed the game should get in touch with the coordinator of the opposing team to work out a reschedule (coordinator emails are listed on your Coordinator Portal menu)
2. Reschedules must be communicated to the league before Wednesday at 8pm for games that upcoming weekend
3. Games must be rescheduled adjacent to an existing set of games. 
4. Games can be rescheduled during the week if a time during the weekend does not work out for both teams(Monday and Wednesday nights are preferable) if at least two games are played that evening and must be communicated to the league at least 3 days before the game.

As of midnight on December 31st, rosters were frozen.  At that time, the following changes were made to the web site:

1. Liability waiver submissions will no longer create roster entries (for those organizations that had chosen that setting)
2. Coaches and coordinators will no longer be able to add players to rosters
3. Coaches will no longer be able to edit rosters (for those organizations that had chose that setting)
4. Moving forward, only coordinators will be able to make updates to rosters, and ANY additions to the roster must be sent to the league for approval before being made on the web site.  Only special circumstances will be considered.

We are trying something new this year to give everyone the best option for preseason play.  For the 9th straight year, we will be offering the CPYBL Preseason Shootout on November 11th and 12th in local area gyms for 3rd-6th grade boys and girls teams of all skill levels.  This is a round-robin format (3 games) with no single elimination or bracket play.  Cost is $60 per team + ref fees ($35 per game).  Registration deadline is November 1st.  We are looking for gyms to host this event so if you are interested, please email us and/or add gym time to your availability calendar on our website for that weekend.

In addition, we will also be offering the Amerileagues Preseason Tournament which is a 3 game guarantee single elimination tournament (2 pool play games followed by single elimination) on November 17th-19th.  This is a new option for this season and will be offered to 3rd-6th grade boys and girls athletic teams only.  We will offer an A and B division for all grades (athletic C teams are welcome to register and play in the B division.  Cost is $60 per team + ref fees ($35 per game).  Registration deadline is November 10th.  All games will be played at Elite Athletic Sports Complex and Princeton City School gyms.

Coordinators may sign up their teams when registering them for regular season play.  We also have a registration page (linked pages earlier in this message) for non-CPYBL teams to register (or CPYBL teams whose organization is not handling their preseason tournament registration).  If eligible, teams can play in both tournaments if they'd like.

Here are some reminders about our preseason tournaments:

1. $60 fee payable to the league includes 3 games
2. 3rd-6th grade boys and girls
3. All skill levels for Shootout, only Athletic teams for Preseason Tournament
4. Games at CPYBL member gyms and Elite Athletic Sports Complex
5. 3 game round robin for Preseason Shootout, 2 pool play games + single elimination bracket play for CPYBL Preseason Tournament
6. 2-20 minute running clock halves (this is 12 more minutes of playing time this year for round-robin participants due to the full fare ref fees this year)
7. Deadline to register is November 1st for Preseason Shootout and November 10th for CPYBL Preseason Tournament
8. We are looking for gym time to host the Preseason Shootout.  This is a great opportunity to raise money for your program by charging a gate fee (per league guidelines) and/or sell concessions.  Please contact us if you'd like to host games and/or add time to your gym availability calendar on our website for that weekend.
9. Organizations registering and paying for teams can be invoiced by check OR they can pay online at our Square site (payment info available on tournament pages).  Individual teams must pay online.

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If you'd like an idea how many teams are registering per grade/skill level, click on the button below to view some high-level registration metrics. You can also look at the Standings page once registration is closed. As we approve teams and assign them to pods (for rec teams), they will show up on the Standings page so you can get a better idea who your opponents will be for the upcoming season.

Registered Teams by Grade/Skill Registered Teams by Organization

Please review our league calendar listed above. The following is a list of basic information about our league.

2nd-12th grade boys and girls basketball

Recreational and athletic divisions

Saturday and Sunday games with an occasional Friday evening game

10 game season for recreational divisions

10 AND 20 game options for high-rec divisions

20 game season for athletic divisions

3 game running clock round-robin preseason tournament

Single elimination post season tournament

Recreational teams grouped in pods based on geography

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